Setting the Pace for Your Wedding Plan

He finally popped the question and now you have the man of your dreams leading your futur.   On your finger is a beautiful, sparkling reminder of his love. And in your mind? The million and one things to be done before you can walk (run) down that aisle. Suddenly your ring becomes just a little bit heavier.

One of the first questions you have is probably, "What should I do first?" This is usually followed by, "Should I choose my date or the venue first?" or "Should I already have my dress ordered?" My answer? Take a deep breath.

You want everything to be perfect, so you want to make sure you are doing the right things at the right time. You don't want to be limited in your choices, so it makes sense not to wait until last minute on big decisions. You are excited and nervous and it is easy to let wedding preparation take over your life. But you have to pace yourself.

It is a cliche, but the fact remains, Rome wasn't built in a day. Your wedding plan will serve you much better if you allow yourself a reasonable amount of time to work it through. Trying to plan everything all at once will overwhelm you. This is how brides get burned out and/or become Bridezillas.

So, what should you be doing first? Here is a good place to start:

1. Decide on a Date - Your wedding date will be the driving force of your wedding plan. It will dictate how much or how little planning time you have available as well as venue/vendor availability. Think about the weather, surrounding holidays and travel schedules when you set your date, especially for a destination wedding. If you care more about the venue then the exact date, be flexible
2. Come up With and Stick to a Budget - Every bride has a budget, whether it is small, moderate or high-end. Wedding planning without one will guarantee a loss of control and over spending every time. Put your numbers on paper and refer to it for limits before any purchase. Make room in a tighter budget by not spending money on areas that aren't important to you, or limiting the number of guests for the reception. Focus on spending well, not just less. Also, having a smaller budget does not mean you can't afford to hire a wedding planner. In most scenarios, you cannot afford not to have one. She/He will have experience in knowing the areas you can save money without sacrificing the feel of your event. A good planner will also save you time and have relationships with vendors that offer quality service and products regardless of budget
3. Order your gown -  Once you have set your budget, you are ready to go shopping! Your dress will set the tone for everything else, especially the bridesmaid dresses (which should be within your next set of to-dos), so it is important that be your first purchase

After you finish these 3 things, you'll have set the framework for the rest of your wedding plan. Now, is also a good time to talk with and choose your wedding planner, if you haven't already. Make sure that your planner's availability, communication and work style match your own. This is your once-in-a-lifetime event, so you need to feel comfortable that they will bring your vision to life within the guidelines you set together. Your wedding day is not the time to discover you are not on the same page. 

To set up a FREE consultation, tell us about your plans and to find out if we are a match for your wedding celebration, call 888.236.7261.

You are one-of-a-kind, your once-in-a-lifetime should be too.

Embracing the "B" Word

In an ideal world, it would be fantastic to plan the wedding you wanted, without having to consult your checkbook at all.  The choices are infinite...until you see the price tags.  But a savvy bride, which you obviously are, knows how to maximize the budget she is working with and have the wedding of her dreams.  But how do you put together a budget for a wedding?  How much does a "nice" wedding versus the version you have in your head cost?  The only way to work through these questions and make wise financial decisions is to put pen to paper.  Yes, you must create a budget.

 

Regardless of how much each bride has to spend, every wedding has an overall budget.  The exact number is going to be decided either by what you choose to spend, or what you actually have to spend.  Deciding on what that number is, before you start planning anything, will save you headaches and lots of money down the road.

 

The first number that you want to write down is the total number of dollars that you have or are willing to spend on everything associated with the wedding events.  It is best to work with a concrete number based on resources you know that you can count on.  If your Great Aunt Hilda offers to pay for your flowers, thank her.  But do not count on that money being a part of your budget until you get a check in your hand.  There are plenty of horror stories of brides who are forced to run around in the last few weeks before their wedding because they spent money they did not actually have in hand.  Included in those stories are tales of couples who have come home from a honeymoon to no lights and an empty fridge until the next 2 paydays... Not a good start to your marriage.

 

After you have written down your number, decide how you want to divide it among the many expenses associated with a wedding.  Take a look at the budget guide that is attached.  This is one of the tools I share with couples to help them see where the dollars of their overall budget can go.  The percentages are just estimates of what you can expect to spend as it relates to your overall budget. However, keep in mind that your budget dictates the rules.  If flowers are not important enough for you to spend 8% of your budget on them, don't.  Use that money elsewhere, or keep it in your pocket.  The same goes with any other aspect.  The best way to maximize any wedding budget is to focus your dollars on what matters to you.  If your pictures are the most important thing for you, point your dollars in that direction and hire a great photographer. 

 

On the average, weddings have been reported to cost $25,000.  That does not mean that that should be the number you aim to spend or that your wedding won't be what you want even if you do.  One way to tame costs up front is to analyze and minimize your guest list.  Even though the caterer has quoted you $35 per person, each head at the table actually costs you more than that.  Consider that for each additional 8-10 people on your list, you add another table, chairs, linens, floral decor, an additional server and maybe even a larger, more costly venue to accomodate them.  Having those 100 guests at a $25,000 wedding really translates to $135 per guest.  Considering this true cost, is every person on your list that dear to you?  Think about that before you send out your save-the-dates.

 

Here are some steps to becoming great friends with your wedding budget:

 

1. Decide What Will Be Spent, Then Shop - Once you get engaged, it is a natural instinct to want to start flipping through bridal magazines and making appointments to pick out dresses, shoes, linens, etc. But, resist the urge until you have consulted your future partner for life and/or all concerned with the financial input towards the wedding.  You will spend your planning time much more wisely if you know what you have to spend and can shop with a keen eye for who will deliver what you want, with the service and quality you deserve at the best value
2. When You Spend it, Write it Down - I cannot tell you how many brides have busted their budget because they did not keep track of everything they were actually spending.  Picking up minor things like fabric swatches, ribbons and wedding doo dads on sale adds up...and fast.  Writing down your purchases and holding onto receipts will help you to see where you are in your overall spending.  When you see those totals rising you have the information to make some decisions or some returns
3. Discounts Should be Offered, Not Demanded - This can be a sticky situation for brides and wedding professionals. If you have your heart set on the floral designing talents of a certain area florist, but know their work is outside of your price range, proceed with caution.  It is okay to ask about any promotional discounts they may have.  However, trying to haggle them down until they agree to the price that will fit your budget may end up leaving you both with a bad taste in your mouth.  This is certainly not the foundation you want to build your vendor relationships with.  A good wedding planner will be able to help you navigate the area vendors and may even secure discounts based on relationships she has built with them over time.  This is a tactic that can help you save dollars across the board
4. Allow Your Budget to Do Its Job - If you are not realistic about what you truly have to spend and work within your budget, it will not help you.  Be honest with yourself first and then your planner about the monies you have to make your day everything you want it to be.  Communicating honestly will help you set realistic expectations that can be met, which will help you feel much more in control of and relaxed during your wedding celebration.  Your budget is your friend, if you allow it to be

The Wedding Budget is a great tool when used properly. It can guide you in many ways and keep you on task in others.  It will help you make rational decisions amidst a sea of emotional tugs and bridal twinges.  It will also serve as a great scapegoat when your mom tries to introduce 25 new names to the headcount... "Sorry, Mom.  The budget is set for x number at the reception and we can't go over that. Thanks for understanding."

 

Have the wedding that you always wanted and do it within your means.

Dream in Color & Snap Your Fingers in Your Sleep

Creating a Soundtrack for Your Event

Like many little girls, my childhood memories had Barbie in the mix. I had the different ones, like Peaches and Cream Barbie, Crystal Barbie, Bridal Barbie (of course). One of my favorites was Workout Barbie. Something about her electric blue unitard, hot pink ballet shoes and striped leg warmers really got my attention. Dare I say I thought she was sexy, at the age of 9? I would have worn an outfit just like it to class at Maria Priadka’s School of Dance…if I’d had any other mother than my own.

One thing I remember specifically, is that my version of “playing dolls” was different than most of my friends’. They insisted on weaving these elaborate (read boring) tales of doll life and scripting appropriate dialogue to go with it. It always seemed like our flow was interrupted by someone directing us with, “Now you say such and such and I’ll say so and so”. I preferred to pump up my radio and dress my dolls in outfits I thought went with the music, creating a “scene”. I could do this on my own for hours, and hours at a time. Each song demanded a different look, a different pose and sometimes a different setting. But I remember being intent on connecting what I saw to what I heard.

Now that I am an adult, songs are like a trigger for memories, some good and some not. What I find interesting, is how detailed the memories become when I can connect them to a song. I remember what I wore, where I was and how it smelled after hearing just a few bars of music. When I’m asleep, the settings in my dreams are in vivid color and there is always background music. I host events, see paintings and scenes in my dreams, sometimes long before I can even use the ideas. I am learning to write them down, but mostly the mental attachment to the music is enough.

As an event designer and planner, I really like the first meeting with my clients. They are sooo excited about what they want to create and celebrate, that I can’t help but be excited too. I get them to talk about what they see in their mind’s eye, because that is what they will be anticipating. After they share all of the details, I ask them to name songs that make them feel the way they want their event to feel. You might say that I create a soundtrack for their wedding or party or proposal. After our meeting I listen to their songs and begin to match what I hear to what my clients have said they want to see. Music and color are huge factors for creating unique event designs. People respond to both very personally. My secret is to mesh them in a foundation that sets up everything to work together. When I present the event plan to clients, their music is playing in the background, so they can start feeling it right away.

In the planning stages of your wedding, milestone party or proposal, think about how you want to feel and how you want your guests to feel. Those feelings tell your brain to commit that moment to memory. Have some songs in mind and share them with your event planner. Second, collect tons of pictures of items, flowers, designs in colors that you love. They don’t have to match or even make sense for your event. A good event designer will be able to pull a distinct style from what you are drawn to. And last, don’t be afraid to be daring, different and totally you. Once-in-a-lifetime events deserve one-of-a-kind event design. That can only happen when you stay true to what you want and not go with everything you have seen done already. Someone else’s design in your color scheme is not enough for my brides. If you can describe it, we can make it happen.

In honor of that young girl, and my faithful Barbie brigade, today I am going to listen to some of my old favorites. Those memories always make me smile. And once in a while, I still use some of my early design ideas. They still work, because at my core, I haven’t really changed. And I can still spend hours at a time creating a world, a look, a scene to the soundtrack of my life. What songs will define your moment? Let’s start building your soundtrack today.